Digitization

To be more effective and cost-effective, as well as environment-friendly reasons, many organizations are going paperless. One of the services that we provide to our customers is the conversion of paper documents, letters, etc into digital format, such as TIFF, JPEG, etc. We perform such conversion in a structured and formalized digitization process / procedure which is in compliance with Evidence Act. This means that documents converted using the process can be used as the originals.

At the start, the paper documents are prepared and scanned into the system. The digitized documents will be stored in our award winning document management product – Document Workbench 5. Next, we perform an Indexing stage, whereby keywords, attributes are given to fields associated to the document. Following that, we perform a sampling check or quality check to verify the correctness of the indexes and the quality of the images against the actual document. With that, the document are "digitized" and kept in the repository for easy search and retrieval.